Contact: Sharon Major, Clerk to the Board Tel: 020 8770 4990
Email: committeeservices@sutton.gov.uk
Items |
1. Apologies for absence |
2. Declarations of Interest |
3. Minutes of the last meeting PDF 90 KB
To approve as a correct record the Minutes of the meeting held on 10 March 2020. |
4. Covid Response – Report from Chief officers regarding decisions made during lock down PDF 78 KB
This is a joint report from the Surveyor, Treasurer and Clerk providing an update to the Board on decisions taken by the Chairman under the Board’s Scheme of Delegation on behalf of the North East Surrey Crematorium Board during the COVID-19 lockdown period. Section 5 of the Board’s Scheme of Delegation says “Where action is urgently required in circumstances where the Chief Officer does not have delegated authority to act, then the Chief Officer should obtain specific authorisation for appropriate action from the Chairman of the Board, or the Vice Chairman. Each such authorisation should be reported to the next meeting of the Board.” This report fulfils that reporting requirement. Additional documents:
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5. Appointment of Chair / Vice Chair
By convention the role of Chair of the Board is taken by the three constituent authorities in rotation. To accord with that convention the Chairman for 2020/21 should be elected from amongst the London Borough of Sutton councillors. By convention the role of Vice-Chair of the Board is taken by the three constituent authorities in rotation. To accord with that convention the Chairman for 2020/21 should be elected from amongst the London Borough of Wandsworth councillors. |
6. Report of the Clerk regarding Review of number of Members from each constituent authority to be appointed to the Board PDF 166 KB
Section 6 (2) of the North East Surrey Crematorium Board Act 1956 as amended by the London Government Order 1965 states “As from 1st June in 1965 and in every subsequent fifth year the constitution of the Board shall be revised so that the number of members to be appointed by each of the constituent authorities to hold office during the next following period of five years shall be on the basis of one member for every 70,000 inhabitants of the constituent district or part of 70,000 inhabitants above 70,000 or a multiple thereof according to the population of that constituent district at that time.” This report provides the findings of that review. |
7. Report of the Surveyor PDF 74 KB
This report is to provide an update to the board on activities in the quarter to September 2020 relating to the management agreement between North East Surrey Crematorium Board (NESCB) and Wandsworth Council. The day to day management responsibilities are carried out on behalf of the Council by Enable Leisure and Culture. Additional documents: |
8. Report of the Treasurer PDF 92 KB
This report is to provide an update to the Board on the performance against the Management Agreement Annual Budget as approved in December 2019 and to provide an update to the Board on the latest Interim Accounts. Additional documents: |
9. Risk Management Review PDF 79 KB
This report is to provide an update to the Annual Review of Risks and a documented approach to Risk Management. Additional documents: |
10. Review of Governance arrangements PDF 159 KB
This report is to provide an update to the Board following the annual review of the Board’s Standing Orders, the Scheme of Delegation and the Financial Regulations and confirms that the relevant governance documents have been reviewed and that only minimal changes are deemed necessary at the current time. Additional documents: |
11. Any urgent items brought forward at the discretion of the Chair
To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972. |
12. Exclusion of the press and public
The following motion should be moved, seconded and approved if the committee wishes to exclude the press and public to deal with reports revealing exempt information: “That the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 Schedule 12A of the Local Government Act 1972.” |
13. Review of Chief Officer Honoraria and Support Costs
This report is to provide a review of Chief Officer honoraria and review the associated support cost payments made to the constituent authorities for services received by the Board. |
14. Date of next meeting
The next meeting of the Board will take place on 8 December 2020 at 10am at a location to be confirmed. |