North East Surrey Crematorium Board 7 December 2021

Absent (No apologies) Cllr Stephen Alambritis & Cllr Nick Draper

To approve as a correct record the Minutes of the meeting held on 7 September 2021.

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.

An update to the board on activities in the quarter to December 2021 relating to the management agreement between North East Surrey Crematorium

Board (NESCB) and Wandsworth Council. The day-to-day management responsibilities are carried out on behalf of Wandsworth Council by Enable Leisure and Culture.

Additional documents:

• (5a) Item 5 Surveyor Report Appendix A Statistics- 20210712 , item 5. PDF 101 KB
• (5b) Item 5 Surveyor Report Appendix B 20210712 , item 5. PDF 139 KB
• (5c) Item 5 Surveyors Report Appendix C Repairs 20210712 , item 5. PDF 97 KB
• (5d) Item 5 Surveyor Report Appendix D Capital 20210712 , item 5. PDF 70 KB
• (5e) Item 5 Surveyors Report Appendix E 20210712 , item 5. PDF 93 KB

This report is provided to allow the Board to consider proposals on Fees and Charges, the Management Agreement Annual Budget, the Board’s Annual Budget and the Distribution of Surplus Balances and to provide an update on the work of the External Auditors in relation to the Annual Governance and Accountability Return for the Year Ended 31 March 2021.

Additional documents:

• (6a) 2021 12 07 – Treasurer Report Appendix A , item 6. PDF 281 KB
• (6ai) 2021 12 07 – Treasurer Report Appendix Ai , item 6. PDF 63 KB
• (6b) 2021 12 07 – Treasurer Report Appendix B , item 6. PDF 194 KB
• (6bi) 2021 12 07 – Treasurer Report Appendix Bi , item 6. PDF 49 KB
• (6c) 2021 12 07 – Treasurer Report Appendix C , item 6. PDF 281 KB
• There are a further 4 documents.View the full list of documents for item 6.

This report is to provide a further update to the Board following the annual review of the Board’s Standing Orders previously reported in September 2021.

Additional documents:

• (7a) 2021 12 07 Item 7 – Review of Standing Orders Appendix A , item 7. PDF 126 KB

At the December meeting each year the dates for the quarterly meetings for the following year which are usually held in March, June September and December are agreed.

The following dates at 10.30am are proposed:

Tuesday 8 March 2022,  Tuesday 21 June 2022,  Tuesday 6 September 2022, Tuesday 6 December 2022.

The following motion should be moved, seconded and approved if the committee wishes to exclude the press and public to deal with reports revealing exempt information:

“That the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 Schedule 12A of the Local Government Act 1972.”