Merton Council Cabinet 12 November 2018

Minutes:

Apologies were received from the Cllr Tobin Byer – Cabinet Member for Adult Social Care and Health.

Minutes:

There were no declarations of interest.

Minutes:

RESOLVED: That the minutes of the meeting held on 15 October 2018 are agreed as an accurate record.

• View the background to item 4.
• View the decision for item 4.

Decision:

RESOLVED:

1. That the implications for the Council and the Borough of the issues outlined in the report and the actions being taken to deal with them be noted;
2. That the establishment of a corporate task group headed by the Director of Corporate Services that is looking at the implications of Brexit in more detail and directing the actions being taken be noted; and
3. That the proposed approach for how the Council can support EU residents, particularly those in hard to reach and vulnerable groups, with information and support to secure their rights around settled status be agreed.

Minutes:

The Deputy Leader and Cabinet Member for Finance presented the report which set out the action taken to date to prepare the Council for the UK’s exit from the European Union.  He welcomed the report which was timely due to concerns of both Merton residents from the EU and friends and family currently living and working in the EU and he welcomed the creation of a Cabinet portfolio with responsibility for managing the impact of Brexit on the Council and the borough.

The Deputy Leader thanked the officers who had been looking into the subject and welcomed the cross-departmental working.  He registered the interest from the communities who were concerned over the impact and thanked the Polish Families Association who had responded in writing to the Cabinet report.  He acknowledged that there was a deal of uncertainty over the content of the deal being negotiated by the Government and he hoped that the people would be given the opportunity to have their say on the terms of the deal.

The Director of Corporate Services advised that the report would also be considered by the Overview and Scrutiny Commission.  A report had been published by London Councils on the work of the 17 London authorities who had been working on assessing the impact of Brexit, and Merton was highlighted as one of the case studies.

The Chair welcomed the Cabinet report and the report of London Councils.  He proposed that the third recommendation be amended to read agree, rather than note.

RESOLVED:

1. That the implications for the Council and the Borough of the issues outlined in the report and the actions being taken to deal with them be noted;
2. That the establishment of a corporate task group headed by the Director of Corporate Services that is looking at the implications of Brexit in more detail and directing the actions being taken be noted; and
3. That the proposed approach for how the Council can support EU residents, particularly those in hard to reach and vulnerable groups, with information and support to secure their rights around settled status be agreed.

• View the background to item 5.
• View the decision for item 5.

Decision:

RESOLVED that recommendations relating to transfer of components of

Merton’s adoption work to a Regional Adoption Agency; transfer of budget and TUPE of posts to new regional body be supported as follows:

1. That the London Borough of Merton enter into regional adoption agency arrangements as part of Adopt London South.
2. That staff and finances (provisional 5.29 FTE and £298,791 of which £256,564 is staffing related) are transferred to the London Borough of Southwark who will be hosting Adopt London South on behalf of ten South London boroughs, noting that Merton will be the spoke authority for the South West authorities. The figures are provisional pending the outcome of an independent audit of all local authorities’ proposed budgetary transfers.
3. That Merton’s DCS is granted delegated authority to make more detailed decisions around the implementation of this proposal including signing off the inter-authority agreement between Merton and Southwark.

Minutes:

The Cabinet Member for Children’s Services presented the report which set out recommendations relating to the transfer of components of Merton’s adoption work to a Regional Adoption Agency; including the transfer of budget and TUPE of posts to the new regional body hosted by London Borough of Southwark, of which Merton would host the South West London Hub.  There would be regular monitoring reports to the Children and Young People Scrutiny Panel which would enable the Council to have oversight of its performance.

The Director of Children, Schools and Families endorsed the approach which would deliver benefits for the Council and service users.

The Chair thanked the Cabinet Member and Director for their contributions and highlighted that the Council’s current Adoption Service had been rated as one of the best in London.

RESOLVED that recommendations relating to transfer of components of

Merton’s adoption work to a Regional Adoption Agency; transfer of budget and TUPE of posts to new regional body be supported as follows:

1. That the London Borough of Merton enter into regional adoption agency arrangements as part of Adopt London South.
2. That staff and finances (provisional 5.29 FTE and £298,791 of which £256,564 is staffing related) are transferred to the London Borough of Southwark who will be hosting Adopt London South on behalf of ten South London boroughs, noting that Merton will be the spoke authority for the South West authorities. The figures are provisional pending the outcome of an independent audit of all local authorities’ proposed budgetary transfers.
3. That Merton’s DCS is granted delegated authority to make more detailed decisions around the implementation of this proposal including signing off the inter-authority agreement between Merton and Southwark.

• View the background to item 6.
• View the decision for item 6.

Decision:

RESOLVED

1. That the adoption of the IHRA definition of anti-Semitism and its examples be formalised; and
2. That the IHRA definition of anti-Semitism and its examples be included within the Merton Hate Crime Strategy.

Minutes:

The Cabinet Member for Community Safety, Engagement and Equalities presented the report which set out the proposal to include the International Holocaust Remembrance Alliance anti-Semitism definition into the Council’s Hate Crime Strategy.  Hate crime was a strategic priority for the Merton Community Safety  Partnership as well as a Mayoral priority for London.  She highlighted the recent shooting at the synagogue in Pittsburgh, USA as an example of the importance of tackling hate crime.

The Chair thanked the Cabinet Member and the Leader of the Opposition for attending the service at the Wimbledon Synagogue yesterday and showing support for the Jewish community.  The Chair read out the recommendations which had followed the all-party supported motion from the meeting of the Council on 12 September 2018.

RESOLVED

1. That the adoption of the IHRA definition of anti-Semitism and its examples be formalised; and
2. That the IHRA definition of anti-Semitism and its examples be included within the Merton Hate Crime Strategy.

• View the background to item 7.
• View the decision for item 7.

Decision:

RESOLVED

1. That the uprating changes for the 2019/20 council tax support scheme detailed in the report be agreed, in order to maintain low council tax charges for those on lower incomes and other vulnerable residents
2. That Council be recommended to adopt the new 2019/20 scheme.
3. That Council be recommended to agree to implement the proposed council tax technical reforms concerning the increased empty property premium from 1 April 2019 and subsequent years following the amendments to Section 11B of the Local Government Finance Act 1992.

Minutes:

The Deputy Leader and Cabinet Member for Finance presented the report and thanked those involved in preparing the report, which set out a proposed Council Tax Support Scheme for 2019/20, for recommendation to Council.  He gave some background to the cuts in government funding and the commitment of the Council to not pass on those cuts to the most vulnerable residents.

The Director of Corporate Services advised that the technical reforms had recently received royal assent and highlighted the proposal to charge the additional premium on properties which had been empty for some time to encourage their being brought back into use for residential accommodation.

The Chair welcomed the report and that council tax had remained at the same level over recent years and thereby honouring the key pledge of the Council to protect those residents on low incomes.

RESOLVED

1. That the uprating changes for the 2019/20 council tax support scheme detailed in the report be agreed, in order to maintain low council tax charges for those on lower incomes and other vulnerable residents
2. That Council be recommended to adopt the new 2019/20 scheme.
3. That Council be recommended to agree to implement the proposed council tax technical reforms concerning the increased empty property premium from 1 April 2019 and subsequent years following the amendments to Section 11B of the Local Government Finance Act 1992.

• View the background to item 8.
• View the decision for item 8.

Additional documents:

• LIP Outcomes Appexdix 1 , item 8. PDF 110 KB

Decision:

RESOLVED

1. That the important role that Parking Services play to help deliver key strategic council priorities including public health, air quality and sustainable transportation be noted; and
2. That the contents of the Cabinet report and the key strategic policies in order to review future parking policies and charges be noted.

Minutes:

The Cabinet Member for Regeneration, Housing and Transport presented the report on behalf of the Cabinet Member for Adult Social Care and Health who had given his apologies for the meeting.  The report was the first stage in examining the impacts of vehicle emissions on air quality and public health and ways in which the Council can address through looking at parking policy and sustainable transport.  There would be a further report to Cabinet in December before being considered by Scrutiny in January.

The Cabinet Member thanked all those involved in the Cabinet report, which had received cross-departmental contributions.  He highlighted the health issues arising from poor air quality caused by traffic congestion and stressed the commitment to reducing the impact on residents by reducing emissions and tackling air quality by moving to more sustainable modes of transport, promoting walking and cycling and adopting a strategic approach to setting parking charges, looking at both on and off street parking.

The Director of Environment and Regeneration advised that central government had devolved the responsibility for managing air quality and Public Health to local government.  The Council has a range of measures it can use to tackle the issues, if not all the policy levers.  The Council had already implemented an emissions based levy which would be reviewed in 2019 when officers had gathered two years’ worth of data to assess.  He outlined the targets which the London Mayor had set in respect of increasing use of sustainable modes of transport and the obligation of the Council to meet those targets.

The Council currently has a commitment to review parking charges and the Cabinet report builds on that commitment.  The Council would consider charging in light of access to other modes of transport, balancing the needs of residents and businesses. The Council also has a commitment to improving both public health and air quality in the Borough.  Many other boroughs were having to plan to reduce the impact of emissions on their residents, and to fail to act on this would be a derogation of the Council’s duty.  A proposed schedule of charging would be brought to Cabinet in December before being considered by Scrutiny in January.

The Director of Public Health welcomed the report and advised the Cabinet that there was an emerging evidence base on the impacts of air quality on public health, particularly the impact on the cognitive development of young children, which was currently being examined by an independent committee.  Therefore air quality had a disproportionate impact on those who are most vulnerable and the Council had a duty to address that inequality.

The Leader thanked all for their contributions and welcomed the report.

RESOLVED

1.    That the important role that Parking Services play to help deliver key strategic council priorities including public health, air quality and sustainable transportation be noted; and

2.    That the contents of the Cabinet report and the key strategic policies in order to review future parking policies and charges be noted.

• View the background to item 9.
• View the decision for item 9.

Decision:

Item listed in error.

Minutes:

Cabinet noted that the item had been deferred to the next meeting on 14 December 2018.

• View the background to item 10.
• View the decision for item 10.

Decision:

RESOLVED

1. That the financial reporting data relating to revenue budgetary control, showing a forecast net overspend at year end of £1.92 million, 0.36% of gross budget be noted;
2. That the virement of £100k between Environment & Regeneration & Corporate Services in relation to the funding of RingGo card processing charges be approved.
3. That the virement of £302k between Community Care Placement Contingency and Housing Related Support (both in Adult Social Care placements) be approved and it be noted that the savings were allocated to an incorrect cost centre at the start of the financial year.
4. That the position in respect of the Capital Programme contained in Appendix 5b be noted and the items in the Table below be approved:

Minutes:

The Deputy Leader and Cabinet Member for Finance presented the financial monitoring report and highlighted that the projected overspend of just under £2m for 2018/19 which represented 0.36% of the Council’s overall budget, which was a relatively small part of that budget.  He thanked all those involved in writing the report for budgeting effectively.

The Director of Corporate Services advised that the income report was showing an improvement and page 27 of the report showed improvement in deliverability of savings.  The report would also be considered by the Financial Monitoring Task Group.

RESOLVED

1. That the financial reporting data relating to revenue budgetary control, showing a forecast net overspend at year end of £1.92 million, 0.36% of gross budget be noted;
2. That the virement of £100k between Environment & Regeneration & Corporate Services in relation to the funding of RingGo card processing charges be approved.
3. That the virement of £302k between Community Care Placement Contingency and Housing Related Support (both in Adult Social Care placements) be approved and it be noted that the savings were allocated to an incorrect cost centre at the start of the financial year.
4. That the position in respect of the Capital Programme contained in Appendix 5b be noted and the items in the Table below be approved: